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How to backup your Google Apps for Education Account

How to backup your Google Apps for Education Account

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Update January 25, 2017: Google sent me this:

Your domain now has access to a new tool which allows students to copy Drive and email files when they leave your domain.

Hi there,

We are writing to let you know that your domain now has access to Transfer your content, a new extension of Google Takeout. With this tool, your students can copy their Drive and email files from their G Suite for Education account to another Google account before they leave the domain. This will enable students to easily retain their email, essays, resumes, science projects and any other files stored on Google Drive if your school removes access to their old account. Learn more.

Sincerely,

The G Suite for Education Team

 

Your Google Apps Education account will come to a close. You might be graduating or leaving for a new school.

Our digital life is complex.

Best case scenario: you want to store things and find them fast and easy. Unfortunately, we’re not there yet.

Method 1: Backup Only The Important Things

This is where you backup specific files on your personal cloud. Use services like Google Drive, DropBox, or Evernote.

Pros: 

  • Takes less space than a full backup
  • You know exactly what you are backing up

Cons: 

  • Its time consuming to organize everything
  • You might forget something important

Method 2: Backup Everything

This is where you backup EVERYTHING. All the files your computer uses, programs, program preferences, and other miscellaneous files.

Pros:

  • Peace of mind that you backed everything up

Cons: 

  • Takes a lot of space
  • Takes a long time to backup everything
  • Takes time to find what you want after you backup

You should already know how to do Method 1. If you need a refresher email me or stop by the IT office and I can show you how.

How to Backup Everything on Google Apps for Education

  1. Log out of ALL your Google Accounts
  2. Only log in to Google account you want to backup
  3. Go to: https://takeout.google.com/settings/takeout
    Note: Google TakeOut does not backup Gmail. Google “How to backup Gmail.“
  4. Choose which Google Services you want to backup and click “Next”
  5. For File Type choose “.zip”
    If you are technical choose the other formats
  6. For Delivery Method choose “Send download link via email.”
    If you have space on your other cloud service providers use them.
  7. Click “Create Archive”
  8. Depending how big your archive file is-  it will take hours or days.
    Mine was 12 gigabytes and it took 3 hours to receive a link. Your results may vary.
  9. After you receive the email download that large file somewhere. It will take hours if it is several gigabytes. My 12 gigabyte file is still downloading… it’s been 2 hours so far. I’ll update this if I remember to.
  10. To access your backups. You need to extract that backup file on your computer some where. Then search for what file you need.

Conclusion

I haven’t figured it all out yet either, but this is what I do. I try to focus on Method 1, but in emergency and last minute situations I will do Method 2.

If you have any questions please don’t hesitate to email.

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